Guide / SocialPlan / Attach assets from Drive 從 Drive 連結素材

Attach assets from Drive

5 min read●Lesson 3 of 5●Difficulty: Intermediate
Why this matters: SocialPlan pulls assets directly from the brand's Google Drive folder rather than asking you to upload files separately. Linking the right folder and importing correctly means approvers and schedulers see the final images — not broken links or stale previews.

How the Drive import works

Each brand has a root Drive folder configured in SocialPlan. When you click 匯入資料夾 Import folder on a post, the tool connects to that brand's folder, lists the files inside, and lets you pull them into the post as assets. Files must already be in the Drive folder before you import — SocialPlan does not upload files to Drive for you.

Step 1 — Open the asset panel on a post

  1. Open a draft post (from Lesson 2) and locate the asset section.
  2. Click 匯入資料夾 Import folder. The tool connects to the brand's configured Drive root.
  3. Once connected, you'll see the confirmation label 資料夾已連結 Folder linked. This means SocialPlan can read the folder contents.

Step 2 — Import folder contents

  1. Click 匯入資料夾內容 Import folder contents to pull the files in.
  2. SocialPlan scans the folder. Two warning messages may appear — read them before proceeding:
  • "N external links will be skipped" — some items in the folder are links pointing outside Drive (shortcuts to other drives, external URLs). SocialPlan cannot import these. You will need to copy the actual file into the brand folder first.
  • "N Drive files not filed / N 個 Drive 檔案未歸檔" — some files exist in Drive but have not been filed through the Asset Index. They cannot be imported until they are filed. Go to the Asset Index (/assets/), file the relevant assets, then return and re-import.
  1. Once warnings are resolved or acknowledged, the valid files appear as importable assets. Select the ones you need for this post.
  2. The post will show Asset added / attached / replaced confirmation once an asset is linked.

Reference images

You can mark an asset as a 參考圖 reference image — this flags it as a mood reference or visual direction rather than the final publish asset. Approvers can see it is a reference and not expect it to be the final output.

Exporting a JPG

Once a post has an asset attached, you can click Export JPG to download a flat JPEG of the post's visual (useful for sending previews outside the intranet).

"The 'Import folder' button does nothing / shows an error."
The brand's Drive root has not been configured, or your account does not have access to it. Check with Chrissie — the Drive folder ID needs to be set in the brand config before importing will work. You cannot import assets for a brand with no Drive root set.
"All my files are showing as external links and being skipped."
The files are stored in a different Drive or added as shortcuts. Copy the actual file (not a shortcut) into the brand's SocialPlan root folder in Drive, then try importing again.
"Files say 'not filed' — what does that mean?"
Assets must pass through the Asset Index (/assets/) before SocialPlan can use them. Open the Asset Index, find the asset, complete its filing (set brand, type, status), then return to SocialPlan and re-import the folder.
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從 Drive 連結素材

5 分鐘●第 3 課，共 5 課●難度：中級
為何重要：SocialPlan 直接從品牌的 Google Drive 資料夾拉取素材，而非要求你另外上傳檔案。正確連結資料夾並完成匯入，可確保審批人和排程人員看到的是最終圖片，而非無效連結或過時預覽。

Drive 匯入的運作方式

每個品牌在 SocialPlan 中都已設定一個根 Drive 資料夾。當你在貼文中點擊 匯入資料夾 Import folder，工具會連接到該品牌的資料夾，列出內部的檔案，讓你將它們作為素材匯入貼文。匯入前，檔案必須已存放在 Drive 資料夾中 —— SocialPlan 不會替你把檔案上傳至 Drive 。

步驟一 —— 開啟貼文的素材面板

  1. 開啟一篇草稿貼文（參考第 2 課），找到素材區域。
  2. 點擊 匯入資料夾 Import folder，工具便會連接至該品牌已設定的 Drive 根目錄。
  3. 連接成功後，你會看到確認標籤 資料夾已連結 Folder linked，表示 SocialPlan 可以讀取資料夾內容。

步驟二 —— 匯入資料夾內容

  1. 點擊 匯入資料夾內容 Import folder contents 以拉取資料夾中的檔案。
  2. SocialPlan 掃描資料夾後，可能出現以下兩種警告訊息，請在繼續前閱讀：
  • 「 N 個外部連結會略過 N external links will be skipped 」 —— 資料夾中部分項目是指向 Drive 以外的連結（其他雲端硬碟的捷徑或外部網址）。 SocialPlan 無法匯入這些項目。你需要先把實際檔案複製到品牌資料夾，再重新匯入。
  • 「 N 個 Drive 檔案未歸檔 N Drive files not filed 」 —— 部分檔案存在於 Drive ，但尚未通過資產索引完成歸檔，無法匯入。請前往資產索引（ /assets/ ），為相關素材完成歸檔後，返回此處重新匯入。
  1. 解決或確認警告後，有效的檔案會顯示為可匯入素材。選取此貼文所需的項目。
  2. 素材成功連結後，貼文會顯示 Asset added / attached / replaced 確認訊息。

參考圖

你可以將某個素材標記為 參考圖 reference image，表示它是視覺方向或氣氛參考，而非最終發佈素材。審批人看到此標記後，便知道這不是最終輸出圖像。

匯出 JPG

貼文附加素材後，你可以點擊 Export JPG，下載貼文視覺的 JPEG 檔案（適合在 Intranet 以外發送預覽）。

「點擊「匯入資料夾」後無反應或出現錯誤。」
該品牌的 Drive 根目錄尚未設定，或你的帳戶沒有存取權限。請聯絡 Chrissie —— 需要在品牌設定中填入 Drive 資料夾 ID ，才能正常匯入。未設定 Drive 根目錄的品牌無法匯入素材。
「所有檔案都顯示為外部連結並被略過。」
這些檔案存放在其他雲端硬碟，或以捷徑方式加入。請把實際檔案（非捷徑）複製到品牌在 Drive 中的 SocialPlan 根資料夾，然後重新匯入。
「檔案顯示「未歸檔」，這是甚麼意思？」
素材必須先通過資產索引（ /assets/ ）完成歸檔， SocialPlan 才能使用。請開啟資產索引，找到該素材，完成歸檔（設定品牌、類型、狀態），然後返回 SocialPlan 重新匯入資料夾。
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